Equipment service management software
Preventative Maintenance Rental Software
Proactively manage your rental equipment maintenance, reduce unscheduled down-time and costly repairs and maximize ROI on your entire fleet with Alert’s preventative maintenance software suite.
Built with your needs in mind
Automated Notification
Maintenance Due Notices are automatically generated at check-in when a item becomes due for scheduled maintenance. A Maintenance Due Report can also be run to see what’s coming up within a specific timeframe.
Track Labor, Parts, and Supplies
The Preventative Maintenance Software System gives you a better picture of your return on investment by tracking labor, parts and supplies expenses for each asset.
Maintenance Forms/Service Levels
By assigning Maintenance Forms to Service Levels, you can make sure all scheduled work gets completed within the recommended maintenance interval.
Work Order System Integration
Use our Preventative Maintenance Software with the optional Work Order System for detailed organization, tracking and monitoring of your repair tasks.
Automated Work Order Generation
When using the Work Order System, the optional Work Order Generator enables the system to prompt your staff or automatically create a work order when items with maintenance due are checked-in at the counter.
Maintenance due report
The Maintenance Due Report automatically detects and displays equipment scheduled for Preventive Maintenance. It displays all required service for the maintenance interval. When our equipment service management software system is used with the optional Work Order Generator, work orders are automatically generated.
Just a few of the benefits:
- Reduce maintenance costs by scheduling your rental equipment for routine preventative maintenance, organizing the process and tracking results.
- Improve rental profitability and customer reputation by minimizing the inconvenience and cost of exchanging broken equipment
- Improve ROI on entire fleet by preserving asset condition, extending useful life and improving asset value for a higher gain on sale.
Work order system
Organize, track and monitor the progress of repair tasks for internal and customer-owned equipment with Alert’s equipment service management software. Internal equipment records are updated with all repair costs including labor, parts and shop supplies for a more accurate picture of your fixed asset ROI. Shop reports help you track mechanic productivity and all work-in-progress. A Work Order Invoice clearly outlines the charges and tracks payments.
Manage Repairs
Better organize, track, and monitor repair tasks for customer equipment, unexpected internal equipment repairs, warranty work, and scheduled preventative maintenance. (Industrial Maintenance Software Fully integrates with the Optional Preventative Maintenance Software System.)
Down for Maintenance Status
Avoid renting equipment that’s down for maintenance by setting a system default or manually changing the inventory availability status. When a Work Order is closed in our equipment service management suite, the equipment automatically becomes available for rent.
ROI and Equipment Life
When a Work Order is closed, the type of work completed, as well as the cost of labor, parts and shop supplies are updated on the item. This historical record provides valuable information for analyzing your return on investment and equipment life.
Verify Stolen Equipment
As customer-owned equipment is checked in, the serial number is verified against the Stolen Equipment List.
Work Order Related Purchases
Track the status of equipment service orders or create a new purchase order through integration with the optional Purchase Order System.
Automatic Work Order Generator
Fully automate equipment servicing with the optional Work Order Generator and Preventative Maintenance Software. Prompt your counter staff or automatically generate a work order when checking in equipment scheduled for preventive maintenance or exchanging equipment on an open contract.
Work order screen
The Work Order screen displays the customer name, equipment to be serviced, type of work to be completed, warranty information (if needed), order, promised, and completed dates, and costs. Click on a Work Type to display the labor and parts associated with the task.
Just a few of the benefits:
- Control costs and increase profit by organizing, tracking, and monitoring labor and parts usage more efficiently
- Increase revenue by accurately billing for labor and parts for customer-owned equipment
- Eliminate costly down-time by better managing the maintenance of your rental fleet
- Improve your ROI by using maintenance tracking and reporting to make better rental fleet replacement and disposal decisions
Heavy Equipment Reports
Maximize your ability to analyze return on investment and utilization of your serialized rental fleet.
The Heavy Equipment Reports are a collection of powerful reports for construction rental businesses who carefully monitor the financial performance of larger assets. The reports combine time utilization concepts with revenue and expense tracking. The result is a 360 degree view of ROI and utilization for serialized assets across any number of rental locations.
Daily On Yard Report
Get a bird’s eye view of daily equipment status by rental class, including how many assets are in the yard, on the down-line, or out on rent.
Time Utilization by Date
Display the out-on-rent percentage of a particular Rental Class for a specified date range.
Rental Revenue Analysis
View detailed revenue and usage statistics for each rental class and for each asset for the preceding 12 months. (See sample report, below.) Sophisticated metrics include average monthly revenue, expenses, yield, and average rental days.
Summary of Rental Span
Analyze how well your rental business is competing for long-term rentals by analyzing the span of rental contracts.
Days of Week Utilization
Identify the utilization of your equipment by day of the week.
Rental revenue analysis report
The Rental Revenue Analysis Report can be summarized by rental class or run in detail to show the performance of each serialized asset. It includes both time utilization and revenue-based metrics for the last 12 months across a single matrix.
Just a few of the benefits:
- Maximize equipment utilization
- Improve return on investment
