Small Businesses can Reduce Touch Costs
Small rental businesses need to be more efficient and productive than their larger counterparts, and rental software for small businesses can help. Alert’s rental management system can help you drive your business forward with several features. See all of Alert’s features here.
Drag and drop to create routes, load trucks, add staff, and even give the route a lunch break! Your small rental business can leverage this smart technology, and even add GPS integrations with sophisticated features such as texting your clients when you’re on the way.
Ticket Merge & Split Ticket
What if some of your order has come back but some is still out on rent? Or is lost and being looked for? Split off the missing items and bill for the rest. Merge tickets together when splitting them for multiple deliveries is required.
Alert’s rental software for small business includes the ability to export to various GL systems. You can also use Sales Tax Entities to easily report sales tax to your state broken out by city/county/special district.
Alert’s rental management system will prompt you if there are any extra application charges when you select a delivery charge. No more forgotten after-hours or extra person fees! Charge what you’re worth!
Attachments can be added in a dozen different places in Alert: customers, assets, rental classes, venues, tickets, work orders, sales items, and more. This saves so much time because everyone has access to the same documentation systemwide – even when you copy tickets.
Alert rental management software offers so many features that will help small businesses be efficient, productive, and successful.
Web Rental Management Software
Alert rental management software includes Document Center, which provides full-featured, easy-to-use screens for efaxing and emailing documents right from Alert. Documents are automatically routed based on your customer’s preference and the fax number or email address stored in the customer’s record.
Batch Reservation Confirmation
Confirm all your reservations via e-mail. This CRM feature will also enable you to better manage changes made in the “pull period” and enforce change fees.
Instant Change Confirmation
With our rental management software, instantly provide a changed bid or reservation to your customer without leaving your workstation.
Send Multiple Bids, Reservations, and Invoices to One Customer
Select multiple bids, reservations, and invoices for one customer and send them all at the same time under a single (optional) cover sheet.
Minimize the time a customer receives an invoice for damaged or missing items immediately following an event.
Receive an e-mail confirmation to your personal “Inbox” for any individual faxes and emails you send. An automatically created PDF copy is always available at your fingertips to act as a follow-up reminder or to send it again instantly via e-mail.
Detailed Fax/E-mail Log Features
Reduce communication time
The “Send an Invoice” screen in our small business Document Center provides a complete list of open and closed tickets in a customer record. Select the ticket(s) to be efaxed or emailed using the check-boxes and our rental software system lets you prepare an optional cover sheet to send all at once. Right-click on any ticket to display it in complete detail. Includes Bids, Reservations, and Contracts.
Summary of benefits:
Signature Capture System
Significantly reduce the time it takes to locate and reproduce signed contracts by storing your customer’s digital signature right on the Alert contract image.
Customer’s signatures are stored on the electronic version of the contract in the Alert customer record.
On the spot signing
The Topaz SignatureGem 4×5 is a durable large-sized electronic signature pad with digitizing pen. The signing area is large enough to accommodate paper forms or receipts for clients while you maintain a paperless electronic copy. The pen features interchangeable inking and stylus tips.
The Signature Capture System requires one Topaz SignatureGem 4×5 signature pad per workstation
Summary of benefits:
Driver's License Imaging System
Add a new customer in seconds to your Alert rental management system with almost no typing. Instantly validate critical ID elements to prevent fraud and theft.
Reduce fraud and prevent loss with the Alert Driver’s License Imaging System, featuring embedded ID Scan software by IDScan.